How to create accessible documents with Word and PDF

Learn the steps needed to make documents accessible

Get 10 training courses for the price of 8

To help you get even better value this year, we have a 10 for the price of 8 bundle on AbilityNet online training courses for you and your team to enjoy. 

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  • Wednesday 1 June 2022
  • 10:00 to 11:30 BST

If the date for this training has now passed, the recording, when ready, will be available to purchase below. Or if the date of this training is not suitable for you, look at our calendar and join our mailing list and we will keep you updated when the training course is repeated in the near future. Alternatively, you can contact us about your needs.

You may also be interested in our How to create and deliver accessible PowerPoint presentations and PDF Accessibility training courses.

If you have any questions please email

Length of course: 1.5 hours

What will be covered

This course will provide you with the foundations for creating accessible Microsoft Word files. It includes guidance on how to use the Microsoft Office Accessibility Checker to check your documents for accessibility issues and how to convert Word files to accessible PDFs.

This course will look at

  • Characteristics of accessible documents and pros & cons of different document formats for accessibility
  • Making a Word document accessible, including correct implementation of:
    • Text alternatives for graphics
    • Decorative content
    • Headings
    • Lists
    • Data tables
    • Document titles and metadata
    • Use of Colour – including conveying information by colour alone and colour contrast
    • Formatting considerations – hyperlinks, font size and style, and good legibility
  • Using the Microsoft Office Accessibility Checker to check for accessibility
  • Exporting to PDF and what needs to be considered in order to maintain accessibility.

Learning objectives

At the end of this course you will know how to:

  • Apply styles and templates to make Word documents more accessible
  • Check Word files for accessibility issues and fix common issues
  • Understand how the accessibility of documents can be impacted if they are converted to other formats such as PDF.

Level of training

  • Introductory, but attendees should have a basic knowledge of how to use Word.

    The training covers how to use Word’s features to make documents more accessible for users with disabilities, but it is not a full beginner’s course in using Word as an application. It may also be beneficial if attendees have some prior knowledge of accessibility standards and principles, as can be gained from our free Introduction to Digital Accessibility course.

Who is this training for

This course is aimed at anyone who needs to create accessible documents, including:

  • designers
  • content creators
  • managers
  • trainers
  • academics

Important information 

Class size: We limit the number of people on our training courses to ensure all attendees can engage with the presenter, ask questions and have an informative experience

What to bring: You will need a good internet connection, access to a laptop or desktop computer and to be able to open/use the Zoom platform without restrictions on your device

Location: Online - this course is delivered via the Zoom platform


  • The course will be delivered with live captions
  • We can share slides in advance if required
  • A captioned recording with transcript will be shared with attendees after the live event

Why train with us?

  • 97% of attendees rated our webinars and training ‘Excellent' or ’Good’ in 2019
  • Attendees will receive a link to the recording of the training to watch back at your leisure after the event. (And you’ll always have access to the latest advice as we will update the content on the link when the training is repeated in the future.)

What our previous attendees say

"Very insightful and informative."  
"A well delivered and well-paced webinar. Liked the polls and colourful examples." 
“I’ve found the sessions useful in bringing the range of accessibility issues to our attention, from website navigation to ensuring that images are meaningful to the visually impaired… I’d say that the training is essential for those responsible for the content of public websites.”

Meet our trainer

Jack Baker image

Jack Baker

Jack Baker is an Accessibility & Usability Consultant at AbilityNet, where he has worked for 4 years. 

He is a Certified Professional in Web Accessibility (CPWA) with the International Association of Accessibility Professionals (IAAP), meaning he has successfully passed both the Certified Professional in Accessibility Core Competencies (CPACC) and the Web Accessibility Specialist (WAS) exams. He also holds degrees in both Psychology and Computer Science. 

His role involves providing in-depth consultancy to a wide range of organisations on web and mobile accessibility. This includes carrying out accessibility audits, design reviews, and diverse user testing. 

In his spare time, he enjoys cycling, trying to play the piano, and losing at chess. 

About our training team

Our trainers have decades of experience between them. They deliver accessibility consultancy ranging from technical audits and user tests, through to ongoing involvement in the accessibility of enterprise-level agile projects. They regularly champion accessibility at conferences, lead webinars, and run workshops.